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Office Manager in Poland

SKAKO Concrete A/S, a leader in concrete production solutions, is expanding its innovative horizons with the establishment of a new Office in Poznań, Poland. To support this strategic growth, we are seeking a dynamic and experienced Office Manager who will play a crucial role in the successful operation of our new facility in Złotniki, North of Poznań. This position offers the unique opportunity to be at the forefront of our new office and to contribute significantly to our global expansion and commitment to sustainable solutions.

If you are a highly organized, detail-oriented professional with a passion for excellence and innovation, we encourage you to join us on this exciting journey. As our Office Manager in Poznań, you will be instrumental in shaping the administrative and operational framework of our new office, fostering a productive and collaborative work environment.


Key Responsibilities:

Manage Daily Tasks in the Office:

  • Oversee operations including bill payments, correspondence, and liaising with various officials.
  • Assist the manager, especially during their time in Denmark, and take charge of handling core administrative responsibilities and supporting the manager in leading the office employees.
  • Manage financial processes including budget and expenditure tracking.
  • Anticipate needs and address potential issues with solutions.

Meeting Coordination:

  • Coordinate and schedule meetings, ensuring all necessary resources and materials are prepared in advance.
  • Assist with agenda preparation and follow-up on action items.
  • Organize travel arrangements and itineraries.

Communication Handling:

  • Professionally manage calls, emails, and correspondence.
  • Draft responses on behalf of the Head of Office.

Document Preparation:

  • Assist in creating reports, presentations, and other documents.
  • Ensure accuracy and organization of materials.
  • Maintain and manage records and filing systems.

Research and Information Gathering:

  • Conduct research to support decision-making.
  • Summarize findings for informed decisions.

Liaison and Coordination:

  • Act as a liaison between the Head of Office and stakeholders.
  • Facilitate communication and collaboration between team members, clients and partners.

Our requirements:

  • Minimum 5 years of experience in administrative roles or as a personal assistant. Advantage if it was in a Danish company
  • Fluency in English and Polish, with excellent written and verbal skills. Danish is an advantage but not required.
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office and relevant software.
  • Knowledge of basic economic principles and financial terminology.
  • Ability to work in an international environment.

What we offer:

Join us at SKAKO Concrete and become part of an exciting and future-oriented company with a rich history and a team of talented, skilled colleagues. We pride ourselves on our flat management structure, Scandinavian work-culture and a pleasant working environment characterized by humor, decency, and approachability. We offer:

  • Competitive salary that reflects your competencies and experiences.
  • Attractive position in which you will be welcomed into an international company with a Danish touch, offering a role that is both impactful and rewarding.
  • Full-time employment contract. You will be hired directly by the Head Quarters in Denmark according to Danish work regulations, but we will also pay all the social benefits, retirement, and health insurance for you in Poland.
  • Influential role offering the opportunity to establish your own goals and growth plans, as well as to develop a career path within a newly established business unit in Poland.

About the Company:

SKAKO Concrete is a Danish company that specializes in developing and delivering equipment and systems for concrete production. Our business encompasses design, project management, sales, service, production, and maintenance of the solutions we provide to our customers. We employ around 110 staff members, most of whom are based at our headquarters in Faaborg, Denmark. The remainder of our team works internationally, including in the USA, France, England, Germany, and other countries.

With a rich history and a proven product portfolio, coupled with significant economic growth in recent years, SKAKO Concrete is on an exciting journey filled with ongoing development projects. This includes a strong commitment to green transition initiatives. We prioritize customer service, product development, and employee well-being in all our endeavors.


SKAKO is an equal opportunity employer and encourages applications from all qualified candidates. You can submit your application via

A CV in English including the following GDPR clause is obligatory:

I consent to the processing of my personal data (GDPR) by SKAKO Concrete for the purpose of recruitment for the position I am applying for.

You increase your chances with a cover-letter, but it’s not a must.

Take the next step with us

Would you like to learn more about our solutions or do you have any other questions, then feel free to fill out the form below and we will contact you shortly.

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